Two Weeks Notice Letter Template (Free Word & PDF) – Simple Resignation
Use this free two weeks notice letter (United States): fill it in online, download it as Word or PDF, and follow our step-by-step guide – where to send it, whether it needs notarizing, what to attach and mistakes to avoid.
| Country | 🇺🇸 United States |
|---|---|
| Document type | Jobs & HR |
| Format | Word, PDF & fill in online |
| Cost | Free |
| Time to complete | about 5 minutes |
| Notarization | Not required |
What is this letter for?
A two weeks notice letter is the standard way to resign in the United States. Most jobs are “at will”, so notice is not always legally required, but two weeks is the professional norm and protects your references.
Where do you send it?
Hand it to your direct manager and email a copy to HR so the date is recorded.
Does it need to be notarized?
Not required. No notarization is needed: sign the letter by hand (or electronically if accepted) and keep proof of when you sent it.
What you need before you start
- Your last working day (two weeks from today)
- Your manager’s name
- Any handover plan you can offer
How to use this template
- Click each yellow field inside the letter and type your details directly (Enter jumps to the next field).
- Read the text through; the “Edit” button lets you change any sentence.
- Click “Word”, “PDF” or “Copy”, then sign and send.
Free template : two weeks notice letter
Your full name
Street address
City, State ZIP
Phone | Email
Date
Manager name
Job title
Company name
Company address
Re: Resignation – two weeks notice
Dear Recipient name,
Please accept this letter as formal notice of my resignation from my position as Your job title at Company name. My last day of work will be Last working day, two weeks from today.
Thank you for the opportunities I have had during my time here. I am committed to a smooth transition and will be glad to help train my replacement and document my current projects before I leave.
Please let me know how I can help during this period.
Sincerely,
Your full name
⚠️ Disclaimer: this template is for general guidance only and is not legal advice. Always check the requirements of the organization you are writing to before sending it.
Common mistakes to avoid
- ❌ Quitting by text message or without a written date.
- ❌ Badmouthing the company in the letter.
- ❌ Forgetting to ask about final pay and unused PTO.
Tips before you send it
- Tell your manager in person first, then hand over the letter.
- Keep it positive and short – no need to explain why.
- Ask HR about your final paycheck, unused PTO and benefits.
Frequently asked questions
Do I legally have to give two weeks notice?
In most US states employment is at will, so it is not legally required unless your contract says so, but it is the expected professional courtesy.
Can my employer let me go immediately after I give notice?
Yes, an at-will employer can end employment early; check your state’s rules on final pay and unused vacation.
Where do I send this letter (two weeks notice letter)?
Hand it to your direct manager and email a copy to HR so the date is recorded.
Does this letter (two weeks notice letter) need to be notarized?
Not required – No notarization is needed: sign the letter by hand (or electronically if accepted) and keep proof of when you sent it.