Letter to Landlord Requesting Deposit Back – UK Template
Use this free deposit return letter (United Kingdom): fill it in online, download it as Word or PDF, and follow our step-by-step guide – where to send it, whether it needs notarizing, what to attach and mistakes to avoid.
| Country | 🇬🇧 United Kingdom |
|---|---|
| Document type | Housing & utilities |
| Format | Word, PDF & fill in online |
| Cost | Free |
| Time to complete | about 5 minutes |
| Notarization | Not required |
What is this letter for?
In England and Wales landlords must protect deposits in a government-approved scheme. After the tenancy ends, deductions must be agreed or disputed through the scheme’s free resolution service.
Where do you send it?
Send it to your landlord or letting agent; if there is a dispute, use your deposit scheme's free resolution service.
Does it need to be notarized?
Not required. No notarization is needed: sign the letter by hand (or electronically if accepted) and keep proof of when you sent it.
What you need before you start
- Tenancy end date
- Deposit scheme and reference
- Check-out report and photos
How to use this template
- Click each yellow field inside the letter and type your details directly (Enter jumps to the next field).
- Read the text through; the “Edit” button lets you change any sentence.
- Click “Word”, “PDF” or “Copy”, then sign and send.
Free template : deposit return letter
Your full name
Address line 1
Town / City
Postcode
Email | Phone
Date
Landlord / letting agent name
Address
Re: Return of tenancy deposit – Property address
Dear Name,
My tenancy at Property address ended on end date. My deposit of £amount is protected with scheme name under reference reference.
The property was returned in good condition, as shown in the attached photos. Please return my deposit in full within 10 days.
If you propose deductions, please send an itemised list so we can use the scheme’s dispute service.
Yours sincerely,
Your full name
⚠️ Disclaimer: this template is for general guidance only and is not legal advice. Always check the requirements of the organization you are writing to before sending it.
Common mistakes to avoid
- ❌ No check-out photos.
- ❌ Not knowing which scheme protects the deposit.
- ❌ Accepting deductions without an itemised list.
Tips before you send it
- Check your deposit was protected within 30 days.
- Take dated photos at check-out.
- Use the free dispute service if needed.
Frequently asked questions
How long does a landlord have to return the deposit?
Within 10 days of agreeing the amount, under the deposit schemes’ rules.
What if my deposit was not protected?
You may be able to claim compensation of 1 to 3 times the deposit.
Where do I send this letter (deposit return letter)?
Send it to your landlord or letting agent; if there is a dispute, use your deposit scheme's free resolution service.
Does this letter (deposit return letter) need to be notarized?
Not required – No notarization is needed: sign the letter by hand (or electronically if accepted) and keep proof of when you sent it.