Resignation Letter NZ – Free Template (Word & PDF) with Notice Period
Use this free resignation letter NZ (New Zealand): fill it in online, download it as Word or PDF, and follow our step-by-step guide – where to send it, whether it needs notarizing, what to attach and mistakes to avoid.
| Country | 🇳🇿 New Zealand |
|---|---|
| Document type | Jobs & HR |
| Format | Word, PDF & fill in online |
| Cost | Free |
| Time to complete | about 5 minutes |
| Notarization | Not required |
What is this letter for?
A resignation letter gives your employer written notice that you are leaving. In New Zealand the notice period is set by your employment agreement, commonly between two and four weeks. If the agreement says nothing, give reasonable notice.
Where do you send it?
Give it to your manager in person or by email, with a copy to HR.
Does it need to be notarized?
Not required. No witness or JP is needed: sign the letter yourself (an email is usually fine) and keep proof of when it was sent.
What you need before you start
- Notice period in your employment agreement
- Your final working day
- Annual holidays owing
How to use this template
- Click each yellow field inside the letter and type your details directly (Enter jumps to the next field).
- Read the text through; the “Edit” button lets you change any sentence.
- Click “Word”, “PDF” or “Copy”, then sign and send.
Free template : resignation letter NZ
Your full name
Street address
Suburb, City Postcode
Phone | Email
Today’s date
Manager name
Company name
Company address
Re: Resignation – Your job title
Dear Recipient name,
Please accept this letter as formal notice of my resignation from my role as Your job title. In line with my employment agreement, which requires notice period notice, my final day will be Final day.
Please confirm my final pay, including any annual holiday pay owing.
Thank you for the opportunities I have had at Company name. I will make sure my work is handed over smoothly.
Kind regards,
Your full name
⚠️ Disclaimer: this template is for general guidance only and is not legal advice. Always check the requirements of the organization you are writing to before sending it.
Common mistakes to avoid
- ❌ Giving less notice than the agreement requires.
- ❌ No final day stated.
- ❌ Not checking holiday pay.
Tips before you send it
- Check your employment agreement for the notice period.
- Unused annual holidays must be paid out in your final pay.
- Keep a copy and the date you gave it.
Frequently asked questions
How much notice do I need to give in NZ?
Whatever your employment agreement says; if it is silent, give reasonable notice.
Will I be paid for annual holidays I haven’t taken?
Yes, outstanding holiday pay is paid in your final pay.
Where do I send this letter (resignation letter NZ)?
Give it to your manager in person or by email, with a copy to HR.
Does this letter (resignation letter NZ) need to be notarized?
Not required – No witness or JP is needed: sign the letter yourself (an email is usually fine) and keep proof of when it was sent.