Repair Request Letter to Landlord Canada – Free Template
Use this free repair request letter landlord (Canada): fill it in online, download it as Word or PDF, and follow our step-by-step guide – where to send it, whether it needs notarizing, what to attach and mistakes to avoid.
| Country | 🇨🇦 Canada |
|---|---|
| Document type | Housing & utilities |
| Format | Word, PDF & fill in online |
| Cost | Free |
| Time to complete | about 5 minutes |
| Notarization | Not required |
What is this letter for?
Landlords must keep rental units in good repair under provincial tenancy laws. A written repair request creates a record. If repairs are not made, tenants can apply to their provincial board (for example a T6 application at Ontario’s LTB).
Where do you send it?
Send it to your landlord or property manager by email and mail, keeping copies.
Does it need to be notarized?
Not required. No notarization or commissioner is needed: sign the letter yourself and keep proof of when it was sent or delivered.
What you need before you start
- Description of the problem
- Photos and dates
- Reasonable deadline
How to use this template
- Click each yellow field inside the letter and type your details directly (Enter jumps to the next field).
- Read the text through; the “Edit” button lets you change any sentence.
- Click “Word”, “PDF” or “Copy”, then sign and send.
Free template : repair request letter landlord
Your full name
Street address
City, Province Postal code
Phone | Email
Today’s date
Landlord / property manager name
Landlord address
Re: Repair request – Rental unit address
Dear Recipient name,
I am writing to request repairs at Rental unit address. Since Date problem started, describe the problem.
Please arrange for the repair by Repair deadline. I can provide access on availability.
If the repair is not made, I may apply to provincial tenancy board for an order.
Sincerely,
Your full name
⚠️ Disclaimer: this template is for general guidance only and is not legal advice. Always check the requirements of the organization you are writing to before sending it.
Common mistakes to avoid
- ❌ Only asking verbally.
- ❌ Withholding rent.
- ❌ No photos.
Tips before you send it
- Attach photos.
- Keep paying rent.
- Allow access with proper notice.
Frequently asked questions
Can I withhold rent until repairs are done?
No, withholding rent can lead to eviction; use the tenancy board instead.
How long does a landlord have to fix things?
A reasonable time depending on urgency; emergencies must be fixed promptly.
Where do I send this letter (repair request letter landlord)?
Send it to your landlord or property manager by email and mail, keeping copies.
Does this letter (repair request letter landlord) need to be notarized?
Not required – No notarization or commissioner is needed: sign the letter yourself and keep proof of when it was sent or delivered.