Rental Reference Letter Template (Australia) – Free for Landlords & Employers
Use this free rental reference letter Australia (Australia): fill it in online, download it as Word or PDF, and follow our step-by-step guide – where to send it, whether it needs notarizing, what to attach and mistakes to avoid.
| Country | 🇦🇺 Australia |
|---|---|
| Document type | Housing & utilities |
| Format | Word, PDF & fill in online |
| Cost | Free |
| Time to complete | about 5 minutes |
| Notarization | Not required |
| Written by | Previous landlord, agent or employer |
| Used for | Rental applications |
What is this letter for?
A rental reference letter supports a tenancy application by confirming that the applicant paid rent on time, looked after the property and is reliable. It can come from a previous landlord or property manager, or from an employer for first-time renters. Keep it factual: tenancy dates, rent amount, condition of the property and whether you would rent to them again.
Where do you send it?
Give it to the tenant to attach to the application, or send it directly to the agent.
Does it need to be notarized?
Not required. No JP or witness is needed.
Step-by-step process
- Confirm tenancy dates and rent.
- Check payment and inspection records.
- Write and sign the reference.
- Add contact details.
- Send to the tenant or agent.
What you need before you start
- Tenancy address and dates
- Rent amount and payment history
- Condition of the property at the end
How to use this template
- Click each yellow field inside the letter and type your details directly (Enter jumps to the next field).
- Read the text through; the “Edit” button lets you change any sentence.
- Click “Word”, “PDF” or “Copy”, then sign and send.
Free template : rental reference letter Australia
Your full name
Street address
Suburb STATE Postcode
Phone | Email
Today’s date
To Whom It May Concern
Agency or landlord name
Re: Rental reference for Tenant name
Dear Recipient name,
I am writing to provide a rental reference for Tenant name, who rented Property address from Start date to End date at $Rent per week.
During the tenancy, rent was always paid on time, and the property was kept clean and well maintained. Routine inspections were satisfactory.
The bond was refunded in full at the end of the tenancy. I would happily rent to Tenant name again and recommend them as a tenant.
Please contact me at Phone or Email.
Yours sincerely,
Your full name
Letter variations
Employer reference (first-time renter)
[[Name]] has worked for [[Company]] since [[Date]] as a [[role]], earning $[[Amount]] per year, and is reliable and responsible.
Short agent reference
[[Name]] was a tenant at [[Address]] for [[duration]]. Rent was paid on time and the property was left in good condition.
Checklist before you send
- ☑️ Dates and address
- ☑️ Rent and payment history
- ☑️ Property condition
- ☑️ Contact details
- ☑️ Signature
⚠️ Disclaimer: this template is for general guidance only and is not legal advice. Always check the requirements of the organization you are writing to before sending it.
🏛️ Official sources
Always check the latest rules on the official website before sending.
Common mistakes to avoid
- ❌ Vague praise without facts.
- ❌ Missing contact details.
- ❌ Inaccurate dates.
Tips before you send it
- Stick to verifiable facts.
- Include your contact details.
- Employers can confirm income and reliability instead.
Frequently asked questions
Who can write a rental reference?
A previous landlord, property manager or, for first-time renters, an employer.
What should it include?
Tenancy dates, rent, payment record, property condition and contact details.
Is a reference required?
Not by law, but agents often ask for one.
Can I write my own reference?
No – it must come from the referee.
Where do I send this letter (rental reference letter Australia)?
Give it to the tenant to attach to the application, or send it directly to the agent.
Does this letter (rental reference letter Australia) need to be notarized?
Not required – No JP or witness is needed.