Request for Record of Employment (ROE) – Free Letter Template Canada
Use this free request record of employment letter (Canada): fill it in online, download it as Word or PDF, and follow our step-by-step guide – where to send it, whether it needs notarizing, what to attach and mistakes to avoid.
| Country | 🇨🇦 Canada |
|---|---|
| Document type | Jobs & HR |
| Format | Word, PDF & fill in online |
| Cost | Free |
| Time to complete | about 5 minutes |
| Notarization | Not required |
What is this letter for?
Employers must issue a Record of Employment (ROE) when you have an interruption of earnings. Service Canada uses it to decide your Employment Insurance benefits. Electronic ROEs are normally due within five days after the end of the pay period of the interruption.
Where do you send it?
Send it to your former employer’s payroll or HR department.
Does it need to be notarized?
Not required. No notarization or commissioner is needed: sign the letter yourself and keep proof of when it was sent or delivered.
What you need before you start
- Your last day worked
- Your employee number
- Your SIN for Service Canada
How to use this template
- Click each yellow field inside the letter and type your details directly (Enter jumps to the next field).
- Read the text through; the “Edit” button lets you change any sentence.
- Click “Word”, “PDF” or “Copy”, then sign and send.
Free template : request record of employment letter
Your full name
Street address
City, Province Postal code
Phone | Email
Today’s date
Payroll Department
Company name
Company address
Re: Request for Record of Employment
Dear Recipient name,
My employment with Company name ended on Last day worked. I am writing to request that you issue my Record of Employment so that I can apply for Employment Insurance.
Please submit it electronically to Service Canada and let me know once it is done. My employee number is Employee number.
Thank you for your prompt assistance.
Sincerely,
Your full name
⚠️ Disclaimer: this template is for general guidance only and is not legal advice. Always check the requirements of the organization you are writing to before sending it.
Common mistakes to avoid
- ❌ Waiting too long to apply for EI.
- ❌ Incorrect reason for separation.
- ❌ No follow-up.
Tips before you send it
- Apply for EI without waiting for the ROE.
- Check the reason code on the ROE.
- Contact Service Canada if it is late.
Frequently asked questions
Can I apply for EI before I receive my ROE?
Yes, apply within four weeks of your last day; Service Canada will get the ROE.
What if my employer refuses?
Contact Service Canada, which can follow up with the employer.
Where do I send this letter (request record of employment letter)?
Send it to your former employer’s payroll or HR department.
Does this letter (request record of employment letter) need to be notarized?
Not required – No notarization or commissioner is needed: sign the letter yourself and keep proof of when it was sent or delivered.