Invitation Letter for US Visitor Visa (B-2) – Free Template
Use this free invitation letter for US visa (United States): fill it in online, download it as Word or PDF, and follow our step-by-step guide – where to send it, whether it needs notarizing, what to attach and mistakes to avoid.
| Country | 🇺🇸 United States |
|---|---|
| Document type | Civil status & residence |
| Format | Word, PDF & fill in online |
| Cost | Free |
| Time to complete | about 5 minutes |
| Notarization | Not required |
| Required? | No – supporting document only |
| Visa type | B-2 tourism / family visit |
What is this letter for?
A US invitation letter is not required for a B-2 visitor visa, and consular officers decide based mainly on the applicant’s own situation and ties to their home country. Still, a clear letter from a host in the US can help explain the purpose and dates of the visit and who will cover the costs. The applicant should bring it to the interview along with their own documents.
Where do you send it?
Send it to the visitor, who brings it to the visa interview with the DS-160 confirmation.
Does it need to be notarized?
Not required. Notarization is not required by the State Department.
Step-by-step process
- Agree dates and purpose with the visitor.
- Write and sign the letter.
- Attach proof of your status and, if paying, financial proof.
- Send it to the visitor.
- Visitor brings it to the interview.
What you need before you start
- Visitor’s full name, date of birth and passport number
- Purpose and dates of the visit
- Your immigration status in the US and address
How to use this template
- Click each yellow field inside the letter and type your details directly (Enter jumps to the next field).
- Read the text through; the “Edit” button lets you change any sentence.
- Click “Word”, “PDF” or “Copy”, then sign and send.
Free template : invitation letter for US visa
Your full name
Street address
City, State ZIP
Phone | Email
Today’s date
U.S. Embassy / Consulate
Consular Section
City, Country
Re: Invitation for Visitor name – B-2 visitor visa
Dear Recipient name,
I, Host name, am a U.S. citizen / permanent resident / visa status living at Host address. I am writing to invite my relationship, Visitor name, born on Visitor date of birth, passport number Passport number, to visit me in the United States.
The purpose of the visit is purpose, e.g. to attend my graduation / tourism. Visitor name plans to stay from Arrival date to Departure date and will stay at my home.
I will cover … / The visitor will pay for his/her own expenses. I understand that Visitor name must return home before the authorized stay ends.
Please contact me at Phone or Email if you need more information.
Sincerely,
Your full name
Letter variations
Wedding or graduation
[[Visitor name]] is invited to attend my [[wedding / graduation]] on [[Date]].
Host paying expenses
I will provide accommodation, meals and local transport during the visit. My recent bank statement is enclosed.
Checklist before you send
- ☑️ Visitor passport details
- ☑️ Dates match DS-160
- ☑️ Host status proof
- ☑️ Who pays stated
- ☑️ Signed
⚠️ Disclaimer: this template is for general guidance only and is not legal advice. Always check the requirements of the organization you are writing to before sending it.
🏛️ Official sources
Always check the latest rules on the official website before sending.
Common mistakes to avoid
- ❌ Dates differ from the visa application.
- ❌ Promising things the host cannot prove.
- ❌ Relying only on the letter.
Tips before you send it
- The visitor’s own ties to home matter most.
- Attach proof of your status (copy of passport or green card).
- Keep dates consistent with the DS-160 form.
Frequently asked questions
Is an invitation letter required for a US visa?
No, but it can support the application.
Who writes it?
The person in the US hosting the visitor.
Should it be notarized?
Not required.
What else should the visitor bring?
Proof of income, employment and ties to their home country.
Where do I send this letter (invitation letter for US visa)?
Send it to the visitor, who brings it to the visa interview with the DS-160 confirmation.
Does this letter (invitation letter for US visa) need to be notarized?
Not required – Notarization is not required by the State Department.