Request for Letter of Employment Canada – Free Template
Use this free letter of employment request (Canada): fill it in online, download it as Word or PDF, and follow our step-by-step guide – where to send it, whether it needs notarizing, what to attach and mistakes to avoid.
| Country | 🇨🇦 Canada |
|---|---|
| Document type | Jobs & HR |
| Format | Word, PDF & fill in online |
| Cost | Free |
| Time to complete | about 5 minutes |
| Notarization | Not required |
What is this letter for?
A letter of employment confirms your job title, start date, salary and status. Lenders, landlords and immigration authorities often ask for one. Request it in writing and specify exactly what it must contain.
Where do you send it?
Email your HR department or manager.
Does it need to be notarized?
Not required. No notarization or commissioner is needed: sign the letter yourself and keep proof of when it was sent or delivered.
What you need before you start
- Purpose of the letter
- Required details (salary, hours)
- Deadline
How to use this template
- Click each yellow field inside the letter and type your details directly (Enter jumps to the next field).
- Read the text through; the “Edit” button lets you change any sentence.
- Click “Word”, “PDF” or “Copy”, then sign and send.
Free template : letter of employment request
Your full name
Street address
City, Province Postal code
Phone | Email
Today’s date
Manager name
Company name
Company address
Re: Request for letter of employment
Dear Recipient name,
I would like to request a letter confirming my employment for purpose, e.g. a mortgage application.
Please include my job title, start date, employment status (full-time/permanent), hours per week and annual salary, on company letterhead and signed by an authorized person.
I would be grateful to receive it by Date.
Sincerely,
Your full name
⚠️ Disclaimer: this template is for general guidance only and is not legal advice. Always check the requirements of the organization you are writing to before sending it.
Common mistakes to avoid
- ❌ Not stating the purpose.
- ❌ Missing required details.
- ❌ Asking too late.
Tips before you send it
- Say exactly what must be included.
- Immigration letters often need duties and hours.
- Ask for letterhead and signature.
Frequently asked questions
Does my employer have to give me a letter of employment?
There is generally no legal obligation, but most employers provide one.
What should an immigration employment letter include?
Usually job title, duties, hours, salary and dates, on letterhead.
Where do I send this letter (letter of employment request)?
Email your HR department or manager.
Does this letter (letter of employment request) need to be notarized?
Not required – No notarization or commissioner is needed: sign the letter yourself and keep proof of when it was sent or delivered.