Bond Refund Request Letter – Australia Rental Template
Use this free bond refund letter (Australia): fill it in online, download it as Word or PDF, and follow our step-by-step guide – where to send it, whether it needs notarizing, what to attach and mistakes to avoid.
| Country | 🇦🇺 Australia |
|---|---|
| Document type | Housing & utilities |
| Format | Word, PDF & fill in online |
| Cost | Free |
| Time to complete | about 5 minutes |
| Notarization | Not required |
What is this letter for?
Rental bonds in Australia are held by a state bond authority. At the end of the lease both parties can agree on the refund; disputes go to the state tribunal (e.g. NCAT, VCAT).
Where do you send it?
Send it to your agent or landlord; the refund is lodged with your state bond authority.
Does it need to be notarized?
Not required. No notarization is needed: sign the letter by hand (or electronically if accepted) and keep proof of when you sent it.
What you need before you start
- Bond number
- Lease end date
- Exit condition report and photos
How to use this template
- Click each yellow field inside the letter and type your details directly (Enter jumps to the next field).
- Read the text through; the “Edit” button lets you change any sentence.
- Click “Word”, “PDF” or “Copy”, then sign and send.
Free template : bond refund letter
Your full name
Street address
Suburb STATE Postcode
Email | Phone
Date
Agent / landlord name
Agency address
Re: Release of bond – Rental address
Dear Name,
My lease at Rental address ended on lease end date and I returned the keys on key return date. The bond of $amount is lodged under number bond number.
The property was left clean and in the same condition as at the start, apart from fair wear and tear, as shown in my photos.
Please agree to release the full bond.
Kind regards,
Your full name
⚠️ Disclaimer: this template is for general guidance only and is not legal advice. Always check the requirements of the organization you are writing to before sending it.
Common mistakes to avoid
- ❌ No exit photos.
- ❌ Ignoring the entry condition report.
- ❌ Not applying to the tribunal in time.
Tips before you send it
- Compare with your entry condition report.
- Keep dated photos.
- Apply to the tribunal if you cannot agree.
Frequently asked questions
Who holds my bond?
The state bond authority, e.g. Rental Bonds Online (NSW) or RTBA (VIC).
Can the landlord deduct for wear and tear?
No, fair wear and tear cannot be deducted.
Where do I send this letter (bond refund letter)?
Send it to your agent or landlord; the refund is lodged with your state bond authority.
Does this letter (bond refund letter) need to be notarized?
Not required – No notarization is needed: sign the letter by hand (or electronically if accepted) and keep proof of when you sent it.